PM4NGOS AND APMG ANNOUNCE THE RECIPIENT OF THE 2018 ALAN HARPHAM AWARD

PM4NGOS AND APMG ANNOUNCE THE RECIPIENT OF THE 2018 ALAN HARPHAM AWARD

Alan Harpham Award

The Alan Harpham Award honors and recognizes an individual with distinguished actions in promoting the professionalization of project management in the international development and humanitarian sectors. The selected winner demonstrates not only leadership in advocating for project management professionalization within the sector, but also in making it available to those who are most in need and to a range of stakeholders in the sector such as community based organizations or local NGOs. The award is named in honor of Alan Harpham, former Board Member of PM4NGOs and Chairman of APMG, and a global citizen dedicated to making this sector and community a better place.

PM4NGOs and APMG are delighted to announce that the recipient of the Alan Harpham Award in 2018 is Cristiano Moura, Social Development Project Manager at ChildFund Brasil. Inspired by the democratization of information and access to management tools provided by the PMD Pro Guide, Cristiano Moura developed a method to train the visually impaired in project management, specifically in the initial phase of the Project Life Cycle.

His method proposes that the visually impaired can design projects, improve management, attract resources and be recognized professionals of the social development sector, after all, now they can see how to make a good justification of their projects and design structured projects, taking into account the tools of Identification and Design of Design, as Tree of Problems, Tree of Objectives and mainly the Logical Framework.

Eyes of a visually impaired person are also in their hands, so the idea was to enable them to experience the tools through touch. There was a problem that in an expositive class would be extremely complicated to work with this audience. So, some questions guided the creation of this method, for example: “how to explain and make visually impaired that at the time of justifying the project we would have to use a problem tree?” “How could we make them understand that in roots, trunks and branches, we would have causes, central problem and effects?”. Click here to read more about Cristiano’s initiative and how the developed didactic resources contributed in the end to having a Logical Framework written in Braille.

We at PM4NGOs as well as the team of APMG International congratulate Cristiano Moura and wish him all the very best in the future to succeed in the field of Project and Program Management for NGOs.

About PM4NGOs
PM4NGOs is an international non-profit organization that seeks for an equitable and sustainable world where social investment achieves the greatest impact. PM4NGOs promotes excellence in the management of social investment projects and programmes through the creation and development of best practice guidance for development professionals, certification schemes for those working in the sector who will be proud to hold an internationally recognised qualification and a forum for communication and discussion about international development sector best practice. The PM4NGOs mission is to promote and sustain the professionalism of program and project management in the international development sector.
www.pm4ngos.org

About APMG
APMG International is a global accreditation body specialising in professional certifications to help individuals and business deliver best practice solutions. Our portfolio includes a host of industry recognised certifications; Certified Public-Private Partnerships Professional, Forest Garden Training Certification, Praxis Framework™ and Change Management. During the past 25 years APMG International has worked with over 550 Accredited Training Organizations and Scheme Owners across the globe. Over 2 million candidates from 100+ countries have taken an APMG exam in 21 languages. Our examinations are rigorous, challenging and consistent so that candidates can be proud of their achievement.
www.apmg-international.com

About Alan Harpham
As Chairman of the APM Group from 1997 to 2014 Alan worked tirelessly to build APMG’s international networks and reputation. Apart from his professional career, Alan was dedicated to serving his community. His portfolio of pro-bono activities included chairing the Ecumenical Partnership Initiatives Limited, where he also served as a volunteer chaplain to the East of England Ambulance Service. He was a director of the International Center for Spirit at Work; a board member of the Cranfield Management Association, and a Certified Management Consultant and Fellow of the Institute of Business Consultants. Alan was also a member of the Worshipful Company of Management Consultants and was a pro-bono mentor and consultant.

Parceria Enactus Brasil e PM4NGOs

Parceria Enactus Brasil e PM4NGOs

Uncategorized

Trabalhando em Conjunto para melhor Apoiar os Gerentes de Projetos Sociais do Futuro

A Enactus Brasil e o PM4NGOs firmaram parceria neste mês de novembro para ampliar a promoção e compartilhamento de metodologias e boas práticas com estudantes da Rede Enactus no Brasil. 

A Enactus Brasil é parte do programa Enactus, presente em 36 países ao redor do mundo. Trata-se de uma rede de estudantes, líderes executivos e líderes acadêmicos, que fornece uma plataforma para os universitários criarem projetos de desenvolvimento comunitário que colocam capacidade e talento das pessoas em foco.

Os 2.800 estudantes universitários que participam do Programa da Enactus Brasil e desenvolvem mais de 210 projetos, serão acompanhados de perto e receberão apoio do representante do PM4NGOs no Brasil, Dov Rosemann. “O perfil dos estudantes que participam do programa é de pessoas engajadas com os desafios socioambientais de nossos tempos. Colaborar com essa geração de futuros líderes é ao mesmo tempo uma honra e uma ação estratégica para o desenvolvimento de uma cidadania ativa e responsável”, afirma Dov.

Além do acesso aos guias de boas práticas PMD Pro[1]e PgMD Pro[2], todas as metodologias e ferramentas do PM4NGOs, os estudantes que obtiverem a certificação uma das certificações do PM4NGOs terão acesso ao programa de integração e desenvolvimento profissional contínuo PMD Pro+.

Segundo Vitor Vannucchi Ungari, Gerente de Programas da Enactus Brasil, “através da ação empreendedora e sustentabilidade, os projetos buscam melhorar a vida de comunidades em situação de vulnerabilidade social. Os desafios são muitos e a complexidade é grande, mas sabemos que não mudaremos nada sem colocar as ideias em prática e executar nossos sonhos grandes. A parceria entre PM4NGOs e Enactus ajudará a profissionalizar ainda mais os projetos, buscando melhorar o desenvolvimento dos estudantes e consequentemente o valor gerado nas mais diferentes comunidades”.

Sobre a Enactus Brasil

Enactus é uma organização internacional sem fins lucrativos dedicada a inspirar os alunos a melhorar o mundo através da Ação Empreendedora.

A Enactus Brasil é um dos 36 países ao redor do mundo que opera o programa Enactus. Somos uma rede de estudantes, líderes executivos e líderes acadêmicos, onde fornecemos uma plataforma para os universitários criarem projetos de desenvolvimento comunitário que colocam capacidade e talento das pessoas em foco. Com isso, nossos alunos fazem da Ação Empreendedora a ferramenta que transforma vidas. E a transformação acontece dos dois lados: as pessoas que servimos e os alunos, que desenvolvem valores para se tornarem os verdadeiros líderes do futuro.

Assim como no mundo dos negócios, acreditamos que a competição estimula a criatividade e recompensa resultados. Para a Enactus, isso significa mais vidas impactadas. Uma série anual de campeonatos nacionais fornece um fórum para as equipes mostrarem o impacto de seus projetos, que são avaliados por executivos. O Time Campeão Nacional avança para a prestigiada Enactus World Cup, onde tem a oportunidade de vivenciar a celebração da excelência e colaboração.

www.enactus.org.br

Sobre o PM4NGOs

O PM4NGOs é uma organização sem fins lucrativos internacional que almeja por um mundo sustentável e equilibrado onde o investimento social em projetos e programas alcança o maior impacto possível.

O PM4NGOs promove a excelência na gestão de projetos e programas através da criação e desenvolvimento de guias boas práticas para profissionais de desenvolvimento social, certificação para aqueles trabalhando no setor social que desejam adquirir uma qualificação internacionalmente reconhecida, e mantém um fórum para comunicação e discussão sobre as melhores práticas para o setor de desenvolvimento social.

A missão do PM4NGOs é promover e apoiar o profissionalismo da gestão de programas e projetos no setor internacional de desenvolvimento social.

www.pm4ngos.org

[1]Gestão de Projetos para Profissionais de Desenvolvimento Social

[2]Gestão de Programas para Profissionais de Desenvolvimento Social

Enactus Brasil and PM4NGOs partnership

Enactus Brasil and PM4NGOs partnership

Uncategorized

Working Together to better Support the Future Social Development Project Managers

Enactus Brasil and PM4NGOs announce their partnership to share methodologies and best practices with the students of the Enactus Brazil Network.

Enactus Brasil part of the Enactus Program, present at 36 countries across the globe. The program is a network composed by students, executive and academic leaders, that offer a platform for university students create and implement community development projects, with focus on people talents and capabilities.

The 2,800 university students who participate in the Enactus Brasil Program and implement over 210 projects will receive close support and guidance from the PM4NGOs represent at Brazil, Dov Rosemann. “The students who attend the program have a socio-environmental engagement profile, focused on actual challenges. Collaborating with these future leaders is not only an honour but also a strategic action to develop responsible and proactive citizens”, says Dov.

Besides accessing the PMD Pro[1]and PgMD Pro[2]best practices guides, other PM4NGOs methodologies and tools, students who acquire one of the PM4NGOs certifications will have access to the continuing professional development program PMD Pro+

According to Vitor Vannucchi Ungari, Enactus Brasil Program Manager, “through sustainable entrepreneurship actions, projects seek to improve socially vulnerable communities living conditions. There are many challenges and the context is complex, but we know we will not change anything without changing our ideas in real actions. The partnership with between PM4NGOs and Enactus will help to make our projects even more professionals, improving students’ development and, as a consequence, generating earned value in the communities we support.”

 

About Enactus Brasil

Enactus is an international non-profit organization dedicated to inspiring students to improve the world through Entrepreneurship Action.

Enactus Brasil part of the Enactus Program, present at 36 countries across the globe. The program is a network composed by students, executive and academic leaders, that offer a platform for university students create and implement community development projects, with focus on people talents and capabilities.

Our Students make the Entrepreneurship Action the tool that change lives. The transformation happens on both sides: people we serve and students, who develop values to become the true leaders of the future.

Likewise the business world, we believe competition stimulates creativity and generate results. To Enactus, this belief means impact to a bigger number of lives. A series of annual national contests provides a platform to Enactus teams present their projects’ impact, evaluated by executive professionals. The national winner team moves forward to the Enactus World Cup, giving this team an opportunity to experience and celebrate the excellence in cooperation.

www.enactus.org.br

 

About PM4NGOs

PM4NGOs is an international non-profit organization that seeks for an equitable and sustainable world where social investment achieves the greatest impact.

PM4NGOs promotes excellence in the management of social investment projects and programmes through the creation and development of best practice guidance for development professionals, certification schemes for those working in the sector who will be proud to hold an internationally recognized qualification and a forum for communication and discussion about international development sector best practice.

The PM4NGOs mission is to promote and sustain the professionalism of program and project management in the international development sector.

www.pm4ngos.org

 

[1]Gestão de Projetos para Profissionais de Desenvolvimento Social

[2]Gestão de Programas para Profissionais de Desenvolvimento Social

Parceria Itaú Social e PM4NGOs

Parceria Itaú Social e PM4NGOs

Uncategorized

Fortalecimento da Gestão de Projetos Sociais no Brasil e no Mundo

A Fundação Itaú Social e o PM4NGOs firmaram parceria neste mês de outubro para promover e compartilhar metodologias, boas práticas, ferramentas, e conteúdos de gestão de projetos e programas sociais, ampliando as opções de desenvolvimento dos profissionais e organizações apoiadas pelas duas instituições. A Fundação Itaú Social, suas iniciativas e parceiros terão acesso aos guias de boas práticas PMD Pro[1]e PgMD Pro[2], todas as metodologias e ferramentas do PM4NGOs, e ao programa de integração e desenvolvimento profissional contínuo PMD Pro+.

Da mesma forma, os mais de 19 mil profissionais certificados na metodologia PMD Pro terão acesso às publicações e vídeos compartilhados pela Fundação Itaú Social e poderão se inscrever para os cursos oferecidos pela Rede de Avaliação Econômica de Projetos Sociais da Fundação.

Além do intercâmbio de técnicas e ferramentas de gestão, as organizações pretendem colaborar na tradução e desenvolvimento de novas metodologias. “Acreditamos que a experiência e conhecimento da equipe do Itaú Social é fundamental para novas metodologias que venhamos a desenvolver e para aprimorar as já existentes, e esperamos poder contribuir fortalecendo os projetos de da Fundação”, afirma Edson Marinho, Diretor Executivo do PM4NGOs.

Sobre a Fundação Itaú Social

O Itaú Social desenvolve, implementa e compartilha tecnologias sociais para contribuir com a melhoria da educação pública brasileira. Sua atuação está pautada no desenvolvimento de programas sociais, no fomento a organizações da sociedade civil e na realização de pesquisas e avaliações.

Juntamente com uma rede de parceiros, fornecedores e colaboradores, trabalha para que municípios, estados e União se unam para entregar aquilo que é direito de todos: acesso à educação com aprendizagem adequada, sem restrição de tempo, espaço, raça, cor ou gênero.

Por entender que a educação pública demanda uma organização coletiva, o Itaú Social convida todos os interessados para, juntos, criar e fazer prosperar um Polo de Desenvolvimento Educacional, de forma que seja possível formar cidadãos capazes de construir a nação que todos almejam.

www.itausocial.org.br

Sobre o PM4NGOs

O PM4NGOs é uma organização sem fins lucrativos internacional que almeja por um mundo sustentável e equilibrado onde o investimento social em projetos e programas alcança o maior impacto possível.

O PM4NGOs promove a excelência na gestão de projetos e programas através da criação e desenvolvimento de guias boas práticas para profissionais de desenvolvimento social, certificação para aqueles trabalhando no setor social que desejam adquirir uma qualificação internacionalmente reconhecida, e mantém um fórum para comunicação e discussão sobre as melhores práticas para o setor de desenvolvimento social.

A missão do PM4NGOs é promover e apoiar o profissionalismo da gestão de programas e projetos no setor internacional de desenvolvimento social.

www.pm4ngos.org

[1]Gestão de Projetos para Profissionais de Desenvolvimento Social

[2]Gestão de Programas para Profissionais de Desenvolvimento Social

PMD Pro Success Story: Maged Kassoum

PMD Pro Success Story: Maged Kassoum

Case Studies, PMD Pro, PMD Pro Certification, Project Management

Name: Maged Kassoum
Country: Syria
Study: Self-Study or Training 

“I am Maged Kassoum. A humanitarian young man worker based in Syria. I think no effort is required to define or explain SYRIA.
I am writing to tell you about my experience in achieving PMD Pro Level1, especially how I proudly gained PMD Pro certificate.

Living in conflict zone, I apprehend the deep need for acquiring more professional skills and competences in humanitarian domain, especially in project development sector. I joined many INGOs: Syria Recovery Trust Fund/SRTF as field coordination officer; Islamic Relief Worldwide as FLS project officer and ACTED as TVET and SME Livelihoods assistant.

During that time, my need to have more knowledge about managing projects increased fast; it even turned to a must. I was eager to attend and to study the most professional course which enable me to manage relief and aid projects professionally.

Again, short time available to educate myself due to my engagement in relief work, unsafe environment due to different war works- fighting between opposed sides, battles, air attacks and different bombardment- and other catastrophic circumstances prevented me from attending development and training center.

At last, I decided to search the internet for the ideal platform which can grant me this professional training. I registered in disasterready.org because I see it verified and reliable one. I read about PMD Pro in its content.

I started studying the course step by step taking notes and important pieces of information on my notebook. Learning PMD Pro is honestly exciting process. It needs you to be patience and it requires to focus and to concentrate on different Important details which includes all analysis processes, treatments, plans and charts from different sides and aspects. This is because PMD Pro course is really comprehensive one. It has rich and valuable content. I studied unit by unit making use and exploiting my past experience and knowledge in Humanitarian domain. I could feel the increase of my knowledge during the progress in learning process among the content units. So many concepts, topics and ideas with which I am familiar are enhanced along with my acquisition of new concepts, principles and fundamentals of project management.

Maged Kassoum success story with Project Management in Syria

Really, this course is ordered in proper manner which enables trainees to understand, practice and to test themselves. Moreover, PMD Pro course is divided into separated modules in a proper way in order for the trainee to absorb every subject well.

Another fundamental landmark which distinguishes studying PMD Pro is the ability to pause your study whenever you are obliged to depart your computer: cut or weak internet access or sudden loss of power resource-as most frequently happened in conflict states like Syria. You can resume your study from the point you stopped at last time at any time you are ready again.

In my opinion, primary exam of the units and quizzes for each unit or basic and essential idea and concepts in PMD Pro program are the most distinguished features of the adopted methodology in this platform.

After I successfully finished studying the course including all assigned materials and units, I contact PMD Pro training team requesting access to attend the exam. Short time later, they answer me with approval and they dispatched me the code which enables me to take the exam. I prepared myself well to take the exam taking into consideration all preparedness. I started the exam on 4th September. Unfortunately, I did not reach the middle of the exam as I remember when my town encountered brutal air raids. Many air strikes hit the area where I live. Internet access was cut and I was forced to leave my computer. This DESTROYED my entire dream! Two days later, I access the exam portal to know I lost my chance to resume the exam. I think I left it open when I exited it first time.

There is no hope left! I reflect on my situation and I decided to contact the administration of PMD Pro Exam Administration and PMD Guide to explain my situation. Really, I communicated with them illustrating my situation and conditions. Immediately, they respond to my appeal and promise me to grant me the opportunity to take the exam again. Many thanks from my heart to The Disaster Ready Team, APMG and others!

The order of the PMD exam is excellent. The way, according to which the questions are prepared is interactive. In addition, there is enough time given to students who studied the course to pass it. Furthermore, the exam has variety of questions which amazingly cover the entire course so that students who studied the course well will definitely feel content with the PMD Pro exam and its questions.

Now I feel pleasure and satisfaction after I passed the exam and after I got the certificate which will be issued soon. Again, I would love to express my gratitude for PM4NGOs for helping me reaching my destination. Really, PMD Pro has increased my knowledge in humanitarian work and development project sector. I am sure I will apply what I learnt from this course in the coming days making use of the content and I am sure PMD Pro course will upgrade my career status.

Cordially, thank you PM4NGOs for this self-learning material and for PM4NGOs’ team appreciated help.

Sincerely,
Maged Kassoum 15/09/2018″

Would you like to share your PMD Pro story or a success case study from your organization?

Introduction to Agile Project Management

Introduction to Agile Project Management

Project Management, Uncategorized

by Peter Marlow

Agile is defined as “relating to or denoting a method of project management, used especially for software development, that is characterized by the division of tasks into short phases of work [delivering value early and often] and frequent reassessment and adaptation of plans”. Agile concepts can be applied to many projects and can achieve better outcomes than more traditional methods.

In every project the project manager’s challenge is to balance the triple constraints of Time, Cost and Scope (see section 1.3 of the PMD Pro Guide). Each of these constraints is connected to the others. Whenever one of these constraints is restricted or extended, the other constraints will also need to be extended/increased or restricted/reduced.

The project manager needs to understand the relationships and trade-offs that exist between each of the constraints and agree priorities with stakeholders before the project is launched. It’s often hard to change these once the project is in progress.

Generally, donors and stakeholders can be inflexible about the project scope, so time and cost have to be adjusted to balance the triple constraint and build an acceptable plan. The problem is that circumstances often change during projects that impose a change of scope. This forces a difficult rebalancing process, which, if unsuccessful, causes time delays and cost overruns – and unhappy stakeholders.

The Agile approach to Project Management turns this approach upside down:

• Time is fixed by dividing the project into short fixed time iterations;
• Cost of resources is fixed;
• Scope is variable. It focuses on the highest priority requirements, with the expectation that the scope will evolve as the project progresses.

There is a decision gate at the end of each iteration to re-prioritize existing requirements, to consider any new ones as the project moves forward, and to plan the next iteration. It’s a form of rolling-wave planning. The aim is to deliver the most important requirements within the budgeted cost and time, but maybe not all the requirements. For this process to work it has to be highly collaborative. It’s essential that project stakeholders are closely involved, particularly users.

With this approach, donors and stakeholders will be more confident approving the project because costs and schedules are defined up front and the overall risk is lower. Hopefully, donors and stakeholders will accept that they can’t have everything, but what they do get will meet the main objectives of the project. So ultimately, the Agile approach to project management can result in a more successful outcome.

The essential element of the Agile process is to be able to prioritize the project’s requirements into four categories of importance:

• Must have – these requirements are guaranteed to be delivered;
• Should have;
• Could have;
• Won’t have at this time.

This is known as the MoSCoW priorization (the term MoSCoW itself is an acronym derived from the first letter of each of four prioritization categories). This process can be difficult as stakeholders often prioritize all their requirements as Must Have! A rule of thumb is that typically the ‘Must have’ requirements should take 60% of the project effort whereas the ‘Could have’ requirements will take no more than 20% of effort in each iteration.

Agile focuses on small incremental changes. The challenge can be that the bigger picture can become lost and create uncertainty amongst stakeholders. Building consensus takes time and challenges many norms and expectations. Resource costs can be higher; for example, co-locating teams or investing in infrastructure for them to work together remotely. The onus can be perceived to shift from the empowered end-user to the empowered project team with a risk that benefits are lost because the project team is focussed on the wrong things.

Another criticism of Agile is that it can encourage project teams to cut corners, resulting in a poorly supported outcome. It’s important to remember that Agile projects need to be managed carefully just like any other even if they are “light touch”. For example, the necessity for heavy project documents should always be questioned with stakeholders. Things should not be done just because “we’ve always done it that way”.

The critical governance decision is to select the appropriate approach as part of the project strategy and keep this under review. Level of certainty versus time to deliver is the balance that needs to be considered when selecting suitable projects to go Agile.

Agile integrates well with PMD Pro phase model as part of the tailoring process. But before using Agile you should discuss what you are trying to do with your line management, donors and stakeholders, and seek buy-in from them. It may require a change of organizational culture to make it work!

NGOs need to be Agile to survive and thrive – Agile is for everyone, it just needs to be applied with a big dash of common sense.

So, in summary:

Agile is a way of working which initially seems to be counter-intuitive;
• It’s a mind-set that follows a philosophy and a series of principles;
• It’s flexible and adaptable to changing environments;
• It works in increments or iterations;
• You need to ruthlessly prioritize to make it work;
• Deliver little and often, test frequently to ensure greater quality;
• Needs focused, collaborative, empowered, transparent;
• With the right projects it can produce better outcomes.

With acknowledgement and thanks to the Agile Business Consortium at http://agilebusiness.org and the Association for Project Management (APM) at http://apm.org.uk

6 tips for keeping your team motivated

6 tips for keeping your team motivated

Development Sector, Leadership

This article was originally published on APM.

 

The motivated team is the more productive team. That’s a fairly well established fact. As the project manager or PMO director how do you get there? How do you make sure your project teams are as motivated and engaged as possible every time out on every project?

As usual, I have some thoughts and opinions – coming from experience, logic and observation – that result in my personal list of six key tips to keep your project teams focused on the end goal…

 

1. Pay them well and timely
This may apply more to consulting situations but consultants are people, too. Your project management staff and supporting team members – pay them well. Trust me, keeping the good ones around – and you know who they are and they know who they are – is very important to the success of your projects, the satisfaction of your project clients and the financial viability of your company. Don’t let or force the good ones to leave. It’s expensive to acquire and onboard good new talent and your projects and customers are important.

 

2. Engage them as early as possible

You want an accountable and motivated project team? Get them assigned as early as possible to the projects. They can assist the project manager in early project planning and even take part in project kickoff. And the sooner the customer sees a full team the better. Your full team project engagement will be better if the team is involved in planning and the customer sees the teams as a well-oiled productive and collaborative unit as early in the project as possible. Yes, that can and will add expenses to the project so make that part of the sales culture and process to plan that in to the price of the projects overall. It is important if you can do it.

Continue reading “6 tips for keeping your team motivated”

Managing Complexity

Managing Complexity

Leadership, Program Management

Development professionals everywhere work to address the most complex global and local problems, ranging from extreme poverty and armed conflict, to outbreaks of infectious disease and gender-based violence. The root causes of the problems that development and on-governmental organizations (NGOs) seek to overcome often require multiple strategies and interventions to address the complex causes of poverty, violence, disease, social injustice, environmental degradation, and humanitarian disaster.

 

 

Working in a dynamic sector requires multi-dimensional solutions to bring about change and an approach that equips country and regional teams to be responsive and capable of delivering excellent programs in a continuously changing environment. To do this successfully, a Program Manager must have a good understanding of the external context and make sound judgments regarding the implementation of programs, projects and activities. Continue reading “Managing Complexity”

How to be productive when you’re juggling multiple projects?

How to be productive when you’re juggling multiple projects?

Development Sector, Leadership

This article was originally published on APM.

 

Do you feel overwhelmed by the number or variety of projects that you’re handling simultaneously? Many professionals welcome the opportunity to take on different roles and responsibilities, or to deal with several clients or campaigns at the same time – there’s no better way to avoid boredom. But just as juggling balls in the air requires coordination and dexterity, it also takes a certain skill-set to get things done while juggling in a metaphorical sense. Here are my top tips:

 

  1. Resist the urge to multi-task

    While listening to a conference call about one project, are you tempted to check your email, scroll through social media, or jot down notes about something totally unrelated. Or do you keep several screens open on your laptop, switching from one document or spreadsheet to another?

    Contrary to some perceptions, multi-tasking can damage productivity rather than enhance it. Indeed, research shows that only two per cent of the population can do it successfully. According to neuroscientists the brains of ‘supertaskers’ become more active as they take on more tasks but for the vast majority of us, no amount of practice enables us to perform in these conditions. Furthermore, repeatedly shifting attention is exhausting because it takes time and energy to focus.

  2. Declutter your diary

    Multiple projects can entail a deluge of demands on your energy and creativity. They can also lead to an inordinate amount of ‘time clutter’ – appointments, meetings, deadlines, etc.

    The key to getting things done efficiently and effectively is to review your schedule, to let go of surplus commitments and to focus on what matters most. You may have heard the expression ‘When everything is important, nothing is.’ It’s particularly relevant to being productive. Learning to plan and prioritise is paramount. And if there’s too much on your to-do list, decide what you can either discard or delegate.

  3. Aim for progress, not perfection

    Over the years, I’ve identified perfectionism as one of the most common challenges for anyone who struggles with time management. Are you putting yourself under pressure because you’re not only trying to complete several projects but you’re also endeavouring to do them all perfectly? If you’re aiming for impossibly high standards, it’s worth asking yourself this simple question: why aim for perfect when excellent will do? Another antidote to perfectionism is to distinguish between when 100 per cent is required and when it isn’t. More often than not, you’re likely to find that the projects you’re juggling don’t need to be perfect; they just need to be done.

There’s no question that taking on several projects can prove testing but if you enjoy a challenge, the rewards can be immense. In fact, once you become accustomed to managing different teams, topics and tasks, you may never wish to handle just one project at a time.

 

Read the original article at APM.

The Importance of Learning Retention Programs

The Importance of Learning Retention Programs

Training

This article was originally published on Humentum by Education Technology Insights.

According to the 2017 State of the Industry report from the Association for Talent Development, in 2016 the average employer spent $1273 per person per year on professional development, representing more than 100 billion dollars. A 2010 McKinsey study estimated that only 25 percent of spending on training led to measured results.  This means roughly the GDP of Delaware worth of training each year leads to no measurable results.

This is simply not acceptable. As learning and development professionals, we have a responsibility to support not just learning but learning transfer and improved results in the workplace.

So, it’s important to ask a few questions:

  • Are our traditional training approaches supporting learning transfer and business results?
  • How do we know whether our efforts are successful (and what to do to improve it)?

These are big questions, but the proposed answer is quite simple: support learning retention.  Granted, this is not a magic bullet but it’s a step in the right direction. And it can be done with a tool we already use every day, making this approach accessible and effective. Continue reading “The Importance of Learning Retention Programs”