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How to be productive when you’re juggling multiple projects?

How to be productive when you’re juggling multiple projects?

Development Sector, Leadership

This article was originally published on APM.

 

Do you feel overwhelmed by the number or variety of projects that you’re handling simultaneously? Many professionals welcome the opportunity to take on different roles and responsibilities, or to deal with several clients or campaigns at the same time – there’s no better way to avoid boredom. But just as juggling balls in the air requires coordination and dexterity, it also takes a certain skill-set to get things done while juggling in a metaphorical sense. Here are my top tips:

 

  1. Resist the urge to multi-task

    While listening to a conference call about one project, are you tempted to check your email, scroll through social media, or jot down notes about something totally unrelated. Or do you keep several screens open on your laptop, switching from one document or spreadsheet to another?

    Contrary to some perceptions, multi-tasking can damage productivity rather than enhance it. Indeed, research shows that only two per cent of the population can do it successfully. According to neuroscientists the brains of ‘supertaskers’ become more active as they take on more tasks but for the vast majority of us, no amount of practice enables us to perform in these conditions. Furthermore, repeatedly shifting attention is exhausting because it takes time and energy to focus.

  2. Declutter your diary

    Multiple projects can entail a deluge of demands on your energy and creativity. They can also lead to an inordinate amount of ‘time clutter’ – appointments, meetings, deadlines, etc.

    The key to getting things done efficiently and effectively is to review your schedule, to let go of surplus commitments and to focus on what matters most. You may have heard the expression ‘When everything is important, nothing is.’ It’s particularly relevant to being productive. Learning to plan and prioritise is paramount. And if there’s too much on your to-do list, decide what you can either discard or delegate.

  3. Aim for progress, not perfection

    Over the years, I’ve identified perfectionism as one of the most common challenges for anyone who struggles with time management. Are you putting yourself under pressure because you’re not only trying to complete several projects but you’re also endeavouring to do them all perfectly? If you’re aiming for impossibly high standards, it’s worth asking yourself this simple question: why aim for perfect when excellent will do? Another antidote to perfectionism is to distinguish between when 100 per cent is required and when it isn’t. More often than not, you’re likely to find that the projects you’re juggling don’t need to be perfect; they just need to be done.

There’s no question that taking on several projects can prove testing but if you enjoy a challenge, the rewards can be immense. In fact, once you become accustomed to managing different teams, topics and tasks, you may never wish to handle just one project at a time.

 

Read the original article at APM.

PM4NGOs: A certification also for social communicators

PM4NGOs: A certification also for social communicators

Uncategorized

Being part of an NGO, as member of the communication team, makes possible to apply all of your knowledge either to document the results of a project, position your brand, or make the organization known by its activities. But also, and one of the most important roles, is the good relations a communicator can build, between communities, authorities and the Organization working on different intervention areas.

For this reason, the PM4NGOS training course, becomes an excellent tool for the communicators to accompany the implementation of the projects that an Organization performs. It helps the professional to get a bigger and a detailed portrait of the intervention and how the results will, in the future, impact the lives of families and communities. This, in addition to the communications specialists’ knowledge and tools, can make possible to identify the future achievements and the improvement of live skills the project will produce in the families, making possible, this way, to get ready to know the materials that can be prepared, in different formats, in order to document, and show the results of the project.

As part of the communication team in the Organization, the specialist supports the process of evaluation, getting in touch with the families, leaders, and other actors, to identify their needs and how can these be solved. With the tools provided by PM4NGOs, the professionals can listen and identify the needs more appropriately and help them to translate them in activities.

Also, the course provides the chance to innovate and propose new projects related to communications for development, that can be led by the communications professional trained in Project Management. With PM4NGOs and the tools provided, which are flexible and simple to apply, the project can be easily monitored, being possible to execute the projects in time and in budget.

Therefore, it doesn’t matter your role in the Organization you are part of, or your position, either if you visit communities more or less often, PM4NGOs gives you the tools to understand and implement all kinds of development projects.

PM4NGO: Una certificación también para comunicadores sociales.

Uncategorized

Al ser parte del staff de una ONG, en el equipo de comunicación, tienes la posibilidad de aplicar todo tu conocimiento, ya sea para documentar los resultados de un proyecto, posicionar su marca o dar a conocer a la organización por sus actividades. Pero también, y uno de los roles más importantes, son las buenas relaciones que un comunicador puede construir, entre las comunidades, las autoridades y la Organización, en los diferentes lugares de intervención en los que se implementan lo programas.

Por este motivo, el curso de capacitación PM4NGOS se convierte en una herramienta excelente para que los comunicadores acompañen la implementación de los proyectos. Ayuda al profesional a obtener un retrato más amplio y detallado de la intervención y cómo los resultados, en el futuro, impactarán las vidas de las familias y las comunidades. Esto, además del conocimiento y las herramientas de los especialistas en comunicación, permite anticiparse a los logros futuros y las mejoras en la calidad de vida de las familias impactadas por el proyecto, permitiendo, de esta manera, prepararse para desarrollar distintos materiales e insumos, en diferentes formatos, para documentar, y mostrar los resultados del proyecto.

Como parte del equipo de comunicación en la Organización, el especialista apoya el proceso de evaluación, facilitando el acercamiento a las familias, los líderes y otros actores para identificar sus necesidades y cómo pueden resolverse. Con las herramientas proporcionadas por PM4NGOs, los profesionales pueden escuchar e identificar las necesidades de manera más apropiada y ayudarles a traducirlas en actividades.

Además, el curso brinda la oportunidad de innovar y proponer nuevos proyectos relacionados con la comunicación para el desarrollo, que pueden ser dirigidos por el especialista en comunicación, capacitado en gestión de proyectos. Con PM4NGO y las herramientas provistas, que son flexibles y fáciles de aplicar, el proyecto se puede monitorear fácilmente, siendo posible ejecutar los proyectos a tiempo y dentro del presupuesto.

Por lo tanto, no importa su rol en la organización, o su posición, ya sea que visite comunidades con mayor o menor frecuencia, las PM4NGO le brindan las herramientas para comprender e implementar todo tipo de proyectos de desarrollo.

!إدارة المشاريع التنموية تستحقُ العناء بكل تأكيد

Case Studies

تلعب المنظمات غير الحكومية اليوم دوراً أساسياً في مكافحة الفقر وذلك من خلال التدخلات التنموية والإنسانية في العديد من البلدان التي يحتاج فيها الناس الى المساعدات والإغاثة.

كُنتُ أعمل قبل عِدة سنوات في إحدى المنظمات غير الحكومية الرائدة في اليمن، وعندما انضممت لأول مرة ، كنت مرتكباً ولم أكن أعرف آلية العمل ومنهجيته إذ كُنتُ مستجداً في المجال الإنساني آنذاك، إستغرقني الأمر حوالي عامين ونصف وذلك من خلال الممارسة والعمل المباشر مع مختلف الوحدات الأساسية والمكاتب الخدمية هناك، بالإضافة إلى الكثير من القراءة للأدلة المختلفة التي تشرح آلية عمل كل وحدة بالإضافة الى تصفح ومطالعة عدد من الموارد الأخرى المتوفرة عبر شبكة الإنترنت. عندها فقط تمكنت من فهم المجال وآلية العمل ودور الوحدات المختلفة التي تعمل بتناغم من أجل مساعدة من هم بحاجة الى الدعم، وبالتالي، أصبحتُ أكثر نشاطا وإندماجاً كما اني كُنت أستغرق وقتاً أقل لإنجاز الأعمال التي يتم تكليفي بها وبذلك أصبح ألجميع سعداء بما أُنجِز.

بعد عامين أخبرني أحد الاصدقاء المقربين عن دورة إدارة المشاريع وكنت متشوقاً حينها لمعرفة المزيد عنها، وكيف بإمكانها ان تُضيف الى مهاراتي ومعلوماتي التي سبق لي أن إكتسبتها، أرسل لي صديقي الرابط والكتاب الإلكتروني و أبدى أعجاباً شديداً بالمحتوى، وكيف أنه استمتع بهذه الدورة التدريبية كثيراً، وأضاف: “لقد انضممت مؤخراً إلى إحدى المنظمات الغير حكومية الدولية العاملة في اليمن، وقد ساعدتني هذه الدورة على فهم آلية عمل المنظمات غير الحكومية. الآن يمكنني الانضمام إلى الاجتماعات مع مختلف المدراء هناك بثقة أكبر”. عندها إنطلقت لإلقاء نظرة ورؤية على هذا المنهج، لأنه وبصراحة، صديقي هذا كان ذكياً وما حدثني به عن هذه الدورة التدريبية والمنهج الذي يقدمونه كان بمثابة تشجيعاً إضافياً للحصول على الشهادة

بدأتُ القراءة ومن دون شعور مني كنت ابتسم وأومئ برأسي إقراراً عند قراءة كل صفحة من المنهج، كان مايسرده واقعياً وفي الصميم. تمنيتُ حقاً لو أنه تسني لي الحصول عليه وتصفح محتواه قبل سنوات سابقة.

خلال أسبوعين فقط، كنتُ قد قرأت محتوى الدورة التدريبية مرتين، واثناء ذلك ملأت دفتري بملاحظات قيمة جداً. عندما انتهيت من القراءة قمت بالإمتحان التجريبي و نجحت! حينها قررت أن آخذ الاختبار الفعلي، نجحتُ أيضاً! الإمتحان لم يكُن سهلاً على الإطلاق، لم تكُن الشهادات تُقدَم بالمجان، كان الأمر جادّاً مما جعلني احترمهم ومايُقدمونه أكثر.

الجديرُ بالذكر أني كُنت أمتلك ثلاث سنوات من الخبرة الجيدة في منظمة غير حكومية كُبرى في اليمن، كما ذكرتُ آنفاً، لذا لم يكن كل شيء في الدورة التدريبية جديداً بالنسبة لي، ولكنه كان بلا شك أكثر تركيزًا وقد وضع كل القطع معًا مكوناً تُحفةً فنيةً أشكُ قطعاً أن أي عامل في منظمة غير حكومية لن يُحبها بل وسيحتفظ بها كمورد ثمين أثناء التخطيط / الإدارة / المراقبة / المساعدة في أي مشروعٍ تنموي أو إنساني.

حاليّاً أنا أعمل في إحدى أكبر المنظمات غير الحكومية الدولية في العالم، فقد كان العمل في المجال الإنساني شغفي مُنذُ البداية. وعلى الرغم من خبرتي التي تجاوزت الست سنوات في مجالات مُختلفة منها الإتصال والإعلام، والمراقبة والتقييم، وإدارة البيانات، وعلاقات المانحين فإني ما زلت أجد منهج إدارة المشاريع التنموية مورداً قيماً كلما احتجت إليه، إنه بمثابة توجيه لمن يرغب في إحداث تغيير بطريقة صحيحة ومهنية.

الى يومنا هذا، لن أنسى كيف شعرت عندما تصفحت محتوى هذه الدورة القيّم، كُنتُ سعيداً للغاية وشعرتُ بأني مُطّلع بعمق في هذا المجال بعد قراءته، وعلى عكس العديد من الدورات الأخرى، لم تُخفِ هذه الدورة شيئاً، بل أعطت كل المعرفة التي يتطلبها هذا المجال، وكانت للعقل غذاءاً كما الأمُّ لوليدها.
أُدين لهم بكل الإحترام الذي يستحقونه، وأتمنى أن يستفيد أكبر عدد من الناس بهذه الدورة كما إستفدتُ أنا.

ابراهيم يحيى الوزير

PMD Is Definitely Worth It!

PMD Is Definitely Worth It!

Case Studies

NGOs play a major role today in fighting poverty through development and humanitarian interventions in several countries where people are in need. I was working in one of the major and leading NGOs in Yemen and When I first joined, I was really confused and I didn’t know how it operates, it took me about two years and a half through practice and working closely with the different units and supporting offices, in addition to lots of reading through the different internal manuals of each unit and many other external resources online. Only then I became aware, thus, more active and involved and it took me less time to do things while everyone was happy with what I achieved. 2 years later a friend of mine told me about pm4ngos Project Management for Development (PMD) course and I was intrigued, he sent me the link and the electronic book and he explained that he was impressed by it and that he enjoyed it much. He said: “I have recently joined an international NGO, this course really helped me understand how NGOs operate, now I can join meetings with the different managers there with more confidence”. I said well, I am going to have a look and see, because honestly, that friend of mine was smart and him saying that about the PMD course was an additional encouragement for me to get the PMD certification. I started reading and without knowing I was smiling and nodding my head with every page I read. It is just realistic and straight to point. I wished I had access to it years before. In 2 weeks I had read the course twice and filled my notebook with valuable notes from it. When I was ready, I took the demo exam and I passed, so I took the real one, I passed too, the exam wasn’t easy though, they weren’t just giving away certificates, they were serious about it and I respected that much.
It is important to mention that I had 3 good years of experience in a major NGO in Yemen as I said earlier, so it wasn’t all new to me, yet, it was more focused and it had put all pieces together forming an amazing masterpiece, that I doubt any NGO worker wouldn’t love it and keep it as a valuable resource while planning/managing/monitoring/assisting-with any project.
Recently I am working with one of the biggest, most influencing INGOs in the world, it has been my passion since the very beginning to be a humanitarian worker. Despite my 6 years experience that varies between media, monitoring and evaluation, data management, donor relations and communications, I still find PMD valuable whenever I need it, it’s like a a guidance for those willing to make a change, the right way, professionally.
Until today, I won’t forget how PMD made me feel when I first had access to it, I was so delighted, well-informed and at peace, unlike many other courses, PMD hid nothing, it gave all the knowledge a humanitarian might need, it nurtured the brain as a loving mother nurtures her son, I owe them all the respect they deserve and I wish as many people will benefit from PMD the way I did.


Ibrahim Yahia Alwazir

 

 

The Importance of Learning Retention Programs

The Importance of Learning Retention Programs

Training

This article was originally published on Humentum by Education Technology Insights.

According to the 2017 State of the Industry report from the Association for Talent Development, in 2016 the average employer spent $1273 per person per year on professional development, representing more than 100 billion dollars. A 2010 McKinsey study estimated that only 25 percent of spending on training led to measured results.  This means roughly the GDP of Delaware worth of training each year leads to no measurable results.

This is simply not acceptable. As learning and development professionals, we have a responsibility to support not just learning but learning transfer and improved results in the workplace.

So, it’s important to ask a few questions:

  • Are our traditional training approaches supporting learning transfer and business results?
  • How do we know whether our efforts are successful (and what to do to improve it)?

These are big questions, but the proposed answer is quite simple: support learning retention.  Granted, this is not a magic bullet but it’s a step in the right direction. And it can be done with a tool we already use every day, making this approach accessible and effective. Continue reading “The Importance of Learning Retention Programs”

Social Development Project Management Overview

Social Development Project Management Overview

Development Sector, Statistics

The Communitaria Consultoria Social has concluded a research about Social Development Project Management in Brazil:

“This research reflects our discomfort on issues faced daily as a consultancy. At times, we partake in dialogue with organizations trying to clarify how to form adequate goals for projects, while other times we discuss advanced methods of impact evaluation. In the field of social investment we have many different levels of knowledge that provoke us continuously. We frequently catch ourselves in conversations about just how much the challenges we encountered during operations have in common.

Therefore, the idea was to create conversation around discussing the number of coincidences and to what extent the exchange of knowledge and of practices can lead us – as part of the social investment field – to discuss and find solutions more collectively. We have twice managed to gather a group of stakeholders but, beyond difficulties with agendas, we had to rise to the challenge of investing alone in free circles of knowledge, despite being a small company… The next step was to formulate research, with the help of the participants, in order to map out the field and generate knowledge that would lead us to reflect on it.

It was not an easy journey, but we counted on people who were dedicated and willing to collaborate.

The response to the research took longer than we would have liked. We had problems along the way, yet we continued on and we would try to further analyze each group of results so as to provide all the possibilities of vision and analysis that we could. We did not focus on coming to conclusions by ourselves because we would wish for all the data to help you arrive to your own conclusions and experiences… We believe that everyone has his or her own conclusions and paths to follow.

Also, a big thank you to all those who have participated, it has been incredible!”
Communitaria Team

English: 

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Social Project Management – Research Results

Created by Comunitaria Social Consultancy

Portuguese: 

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Gestão de Projetos Sociais - Resultado de Pesquisa

Criado por Comunitária Consultoria Pessoal

Digital Badges Now Available for PMD Pro and PgMD Pro Certified Professionals

Digital Badges Now Available for PMD Pro and PgMD Pro Certified Professionals

PMD Pro Certification, Uncategorized

This article was originally published on APMG.

APMG International has launched digital badges for successful candidates to share a credential online and easily broadcast certified skills to employers and other interested parties.

Over 10,000 digital badges have been issued already!
We are delighted to announce that more than 10,000 digital badges have been issued as of June 2018!

Find out more about claiming your APMG digital badge:

Successful candidates can now claim a digital badge to embed on an email signature, website, social media platforms or a digital CV. With just one click employers, clients, customers and other interested parties can easily view and verify credentials and skills.

To deliver the digital badges, APMG has partnered with Acclaim, a global leader who supply open badges for a wide range of academic institutions and global businesses. Candidates accessing their website badges on the Acclaim platform can also access labour market insights data which tags skills earned from the certification to available jobs searchable by location, employer, and salary range. Applying for a job is just a few clicks away.

“Our open badges are secure digital representations of credentials. Through a single click employers can verify the certification, understand the qualification and something of the process required to earn it,” says Nicholas Houlton, COO, APMG International. “The badge can be easily embedded on a CV, email signature and social networking sites, including Facebook, LinkedIn and Twitter.”

Digital badges are available for exams currently delivered by APMG. To access their digital badge candidates must have taken their exam with APMG International from 1 January 2016 to current date.

 

Share your success on social media

Candidates can also raise their profile and share their exam success by clicking on the Twitter and LinkedIn buttons in the candidate portal. Sharing your certification success demonstrates:

  • You are committed to continual improvement
  • Your skills are current
  • You are a highly skilled professional

 

How to claim your badge

To embed your digital badge simply log into the APMG candidate portal and click on the create badge button. For full instructions visit APMG’s presentation.

Please note The certification needs to be currently available by APMG International, and the exam must have been successfully passed after 1 January 2016.

Inspiring students about project management

Inspiring students about project management

Project Management

Posted on APM by Bobbie.

Over 180 teachers from schools and colleges across the UK have signed up to our campaign, ’Make it Happen’, with the specialist youth engagement agency We Are Futures.

Part of our suite of outreach support for schools, colleges and universities, the campaign was designed to inspire and raise awareness of project management as a career. It is also aligned to help schools and colleges meet their Gatsby benchmarks of good career guidance.

Aimed at 15 – 18 year olds, the ‘Make it Happen! toolkit’ gives an inspiring and practical solution for students to help them manage their school projects. The kit includes a student project guide, a teacher guide, a launch PowerPoint presentation, and a selection of case studies. Registered students can also request a half day mentoring session with a project professional.

Caspar Bartington, APM’s education manager said: “Recent APM research shows that the project profession is one of the most popular careers for students to aspire to. We are excited about the opportunities this pilot campaign offers us to engage meaningfully with students undertaking different projects, and in so doing make a worthwhile contribution to schools and colleges.” Continue reading “Inspiring students about project management”

Culture Eats Tech for Breakfast to Drive Innovation at International NGOs

Culture Eats Tech for Breakfast to Drive Innovation at International NGOs

Development Sector

This article was originally published on Humentum.

It is no secret that NGOs are not readily included in the conversation about organizations that are driving innovation with digital mindsets and solutions. With the pace of change quickening for everyone working for social good around the world, we decided to dig deeper into how to accelerate digital transformation in our sector. One of the headline sessions at the recent Humentum Annual Conference explored whether NGOs will have the skills to thrive in the emerging digital world—or be left behind!

 

A HOT TOPIC!

About 100 people crammed the room and overflowed into the hall for almost two hours to wrestle with how we can build the skills, culture and processes needed for digital transformation. At the start of the session, we did a few interactive activities to get a feel for who was in the room—and there was some surprises!

Less than 10% of the people in the room were IT people! So who were all these digital change agents? About half worked in Finance, another big chunk were Grants and Compliance pros with a good sized group of HR, learning and capacity building people filling out the room. That’s exciting and the diversity in the room generated lots of energy and ideas. And—it’s a powerful signal of the passion for innovation across the sector. Continue reading “Culture Eats Tech for Breakfast to Drive Innovation at International NGOs”