Blog

Blog
Four traps that can lead to project failure

Four traps that can lead to project failure

Project DPro, Project Management

Accountability for results trap

Lack of management capacity trap

Cultural trap

One-size-fits-all trap

According to statistics from several sources, there are between 39 to 64% of projects that result in failure and projects’ stakeholders are more dissatisfied than those that are satisfied (Ilk, 2012). This failure might either be with operational implementation as not meeting one of the three project constraints, i.e. project scope/quality, time frame or allocated budget; or by non-reaching the project impact, purposes and Goal. The project failure can be a result of several reasons, e.g. a wrong or impractical design, unclear project scope, lack of communications, overloaded project team, lack of stakeholder engagement, unrealistic appraisals, unrecognised potential risks, poor planning, absence of monitoring and controlling, and weak institutional capacity. Those reasons can be classified into three categories: context related problems, management capacity problems, and sustainability problem (Ilk, 2012). It is believed that those reasons for project failures are the results for failing into one of the following four traps that project managers might sink into: “the one-size-fits-all trap”, “the accountability for results trap”, “the lack of project management capacity trap”, and “the cultural trap” (Ilk, 2012). So, let us analysis more every one of those traps and try to suggest solutions that can mitigate the risk of failing in each one of them so that we can increase the likelihood for the project success.

Continue reading
Share this page:
How to create and manage an Issue Log

How to create and manage an Issue Log

Project DPro, Project Management, Tools

Creating an Issue Log is an activity performed during project Implementation. The PMD Pro Guide defines an issue as:

An issue is an unresolved decision, situation or problem that will significantly impact the project and that the project team cannot immediately resolve.

The Issue Log is a tool for reporting and communicating designed to facilitate the timely resolution of issues. Without an issue log, it is possible to either ignore or forget about issues arising, only for those issues to have more serious consequences later on.

Please note that this is a resource available at the DPro+ platform. In order to access the DPro+ you must be Project DPro or Program DPro certified.

Click here to read this full guidance and access the series of “How to” guides available at the DPro+ platform.


The “How to” guides are booklets that present guidance and tips to develop some of the Project DPro and Program DPro tools. Some of the activities related to the project/program management routine are also included in the “How To” collection.

If you have an idea for a “How to” guide or you would like to write one, please contact our team and share your experience.

Share this page:
PM4NGOs People – Samantha Musoke

PM4NGOs People – Samantha Musoke

Board Members, PM4NGOs

Sam qualified as a Chartered Accountant in London in 2000, working in the charities department of Mazars. The following year she moved to Uganda where she has lived and worked ever since.  She started off auditing with a local audit firm with predominantly NGO clients, then moved to consulting and training with Aclaim Africa Ltd, with assignments in Ethiopia, Senegal, Tanzania, Kenya, Zimbabwe, Nigeria, and Rwanda as well as across many districts in Uganda.  She was accredited as a Humentum (Mango) Associate trainer in 2004, and delivered the course that became the precursor to FMD Pro, as well as their training of trainers course.

Sam spent two years as part time Chief Financial Officer of a tourism business before returning to the NGO world as Grants Management Advisor to VSO, supporting a programme with 28 sub-grantees in Northern Uganda.  Having tasted the INGO experience, she took on the role of CFO of a small local organisation preparing for its first USAID grant as a sub of Catholic Relief Services.

Sam returned to full time work in 2017 as Regional Director East Africa for Humentum, where she was also the internal ‘Subject Matter Expert’ for financial management training and developed a ‘Fighting Fraud in NGOs’ course. Sam has passed PMD Pro and is excited about the crucial complementarity between PMD Pro and FMD Pro. Sam is currently Project Director for IFR4NPO at Humentum, an initiative to develop internationally applicable financial reporting guidance for non-profit organisations.  Sam has a degree in Natural Sciences from Cambridge University and is honoured to serve on four other boards at present.

Share this page:
PM4NGOs People – Maggie Korde

PM4NGOs People – Maggie Korde

Board Members, PM4NGOs

Maggie works for Save the Children in Rwanda as their Country Director for Rwanda and Burundi. Before this she was their PMM Lead, developing a project management methodology for the organization, which was based on PMD Pro. She has over 15 years’ experience of managing teams and programmes of work in the development sector, always with a focus on child rights programming and often in highly challenging environments. These have included living and working in countries such as Sierra Leone, Tajikistan, Moldova, Kenya, Rwanda, Ukraine, Azerbaijan, Ecuador, Russia and Kyrgyzstan with organizations such as Plan International, EveryChild, ChildAid, and Sense International.

Maggie has a passion for quality programming and sits on several boards, speaks at conferences and writes blog articles on project management, amongst other topics, within our sector. She says “my vision is for a strong international development sector that can rival and influence our private and public sector counterparts when it comes to excellence and grace under fire in the very complex environments we work in!

Maggie is half Brazilian and half Scottish and graduated from the LSE with a MSc in Development Studies. She lives in Rwanda with her husband and their two children.

Share this page:
How to create a Work Breakdown Structure

How to create a Work Breakdown Structure

Project DPro, Project Management, Tools

The Work Breakdown Structure maps out the scope of the project, the work required to complete the project’s deliverables and the project management work required. It is a hierarchical decomposition of the project’s work. The WBS helps you to divide project work into smaller pieces.

Please note that this is a resource available at the DPro+ platform. In order to access the DPro+ you must be Project DPro or Program DPro certified.

Click here to read this full guidance and access the series of “How to” guides available at the DPro+ platform.


The “How to” guides are booklets that present guidance and tips to develop some of the Project DPro and Program DPro tools. Some of the activities related to the project/program management routine are also included in the “How To” collection.

If you have an idea for a “How to” guide or you would like to write one, please contact our team and share your experience.

Share this page:
PM4NGOs support to unemployed (and furloughed) workers and students

PM4NGOs support to unemployed (and furloughed) workers and students

COVID-19, Project DPro Certification

Many professionals are struggling with a reduction of their income, temporarily or permanently as a result of the Covid-19 pandemic. Students also wonder how they will be able to find an internships or jobs in a world of reduced opportunities and social/work contact.

As part of PM4NGOs Covid-19 response, we will be offering unemployed (and furloughed) workers reduced exam fees during the month of June for the Project DPro exam. Unemployed workers will pay USD 22 for their exams and USD 5 for the online invigilation, regardless of their country.

Students already pay USD 22 for exams, however during the month of June,PM4NGOs will waive the USD 5 invigilation fee for students wishing to take the certification exam 

This reduced fee and invigilation waiver is applicable for individual candidates who are able to provide an evidence of their status as a student or as a temporarily or permanently unemployment.

Project DPro and Program DPro guides remain free of costs to download at the PM4NGOs website.

Share this page:
How to create a Risk Register

How to create a Risk Register

Project DPro, Project Management, Tools

Creating a Risk Register is a key activity during project Set Up. During the Identification and Definition phase high-level risk analysis is performed, and during project set-up risks are analyzed and risk responses are put in place.

Please note that this is a resource available at the DPro+ platform. In order to access the DPro+ you must be Project DPro or Program DPro certified.

Click here to read this full guidance and access the series of “How to” guides available at the DPro+ platform.


The “How to” guides are booklets that present guidance and tips to develop some of the Project DPro and Program DPro tools. Some of the activities related to the project/program management routine are also included in the “How To” collection.

If you have an idea for a “How to” guide or you would like to write one, please contact our team and share your experience.

Share this page:
How to create a RACI Diagram

How to create a RACI Diagram

Project DPro, Project Management, Tools

Creating a RACI Diagram is a key activity during project Planning and is a key output of this phase.

As the complexity of projects increases, the web of relationships expands until it could potentially include community groups, government ministries, suppliers, local non-governmental organizations, universities, faith-based organizations and others.

Due to this complexity it’s sometimes difficult to know who is in charge of performing different activities within the project, and who needs to be informed about the progress of those activities.

Please note that this is a resource available at the DPro+ platform. In order to access the DPro+ you must be Project DPro or Program DPro certified.

Click here to read this full guidance and access the series of “How to” guides available at the DPro+ platform.


The “How to” guides are booklets that present guidance and tips to develop some of the Project DPro and Program DPro tools. Some of the activities related to the project/program management routine are also included in the “How To” collection.

If you have an idea for a “How to” guide or you would like to write one, please contact our team and share your experience.

Share this page:
How to create an Objectives Tree

How to create an Objectives Tree

Project DPro, Project Management, Tools

Creating an Objectives Tree is an activity performed during project Identification and Definition. It is the second step towards creating a logical framework for the project and enables you to consider a positive future state in the target community when your project has had beneficial results.

Please note that this is a resource available at the DPro+ platform. In order to access the DPro+ you must be Project DPro or Program DPro certified.

Click here to read this full guidance and access the series of “How to” guides available at the DPro+ platform.


The “How to” guides are booklets that present guidance and tips to develop some of the Project DPro and Program DPro tools. Some of the activities related to the project/program management routine are also included in the “How To” collection.

If you have an idea for a “How to” guide or you would like to write one, please contact our team and share your experience.

Share this page: